Certificate of Analysis
Certificate of Analysis software with a budget-friendly price tag to manage generation, retrieval and retention of data.
Certificate of Analysis documentation is required for chemicals, coatings, food, plastics and other manufacturing specialties. Manufacturers who provide these documents are frequently required to adjust layout and content to meet the specifications of their customers. This need results in many versions of standard documents being active at a given time. Additionally, regulatory and other factors require retention of and archival access to the underlying certificate data to be available for extended time frames.
Fulfilling these constraints creates extensive libraries of form layouts and other details which makes creation and management of this critical process both complex and costly.
Within our Data Management module, we solve these problems and reduce your cost of operations with our Certificate of Analysis functionality. Our software allows your organization to:
- Create and manage an unlimited array of Certificate of Analysis forms that include boilerplate text, graphics and data.
- Enter, archive and analyze all the data that is used in generating your Certificates of Analysis.
- Setup and maintain the variations of data subsets specific to items and customer requests so that the repeatable generation of Certificates of Analysis is efficient, accurate and easily retrievable.
Elements of our Certificate of Analysis Solution
If your organization is burdened with methods and tools that have become increasingly unwieldy and are failing to scale effectively, our Certificate of Analysis functionality may be the right solution.
Layout refers to the final presentation of the document, as required by your customers. A report designer is included in the software, so your team can create and track different layouts to meet your customers’ needs. To make layout generation easy, we provide 4 starting layouts that can be modified an unlimited number of times. Layouts can be personalized with Company Logo, boilerplate text, scanned signature, etc.
Customers will require specific, often unique, information on the Certificate of Analysis to help them track materials, deliveries, and other information related to their internal processes. We provide 12 user-defined data fields that can be used to customize the COA.
Archive & Search Grid
When certificates are completed, they are assigned an identification number. Access to all generated certificates and original source data is maintained in the database tables, as are PDF copies of all documents generated. Immediate access to historical data is achieved with smart grid tools that provide access to all relevant data for search and inquiry purposes.
A template is a subset of your quality data, selected and grouped for presentation on a Certificate of Analysis. A template can be assigned to one or more layouts. When a COA is created, realtime data values are retrieved and used to satisfy the criteria defined in the data template. This fluid combination of presentation and data makes it easy to generate accurate Certificates of Analysis on a repeatable and timely basis.
The data required on a Certificate of Analysis can vary by customer and may include such entities as Customer’s Part Number or ‘Sell As’ code, as well as lot or serial trace identification. The standards that the certified material must meet can also require configuration to either internal production standards or customer-specific standards. Our configurable data selection functionality allows the user to correctly select the configurations required to meet a specific need.
Multiple Methods of Delivery
Completed documents can be delivered to end users and customers in physical paper form or as electronic documents – PDF & XLS files – delivered via email.